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A Step-by-Step Guide to Adding Video to Remote Business Workflows

Giannenta Milio
Posted by Giannenta Milio on January 4, 2022

We are going through a period of resetting the traditional standards and long-held practices. Video communication is a big part of that for your remote business.
Remote working would eventually come into the picture one way or another. The pandemic only acted as a catalyst to the inevitable. Some businesses have embraced a hybrid formula, while others are still opposed to a remote business environment. Yet, remote businesses often have more productivity and less cost as compared to an in-person working model.
However, since working remotely is still a new concept, managers need to find creative ways of how to start a remote business environment. The first and probably most critical step is syncing both synchronous and asynchronous channels of communication.

Synchronous Channels of Communication

These are the communication channels that require everybody’s presence at the time of delivery. They include:

Mixing video conferencing with other asynchronous channels will boost your communication.

Asynchronous Channels of Communication

Since some sessions and messages can be pre-recorded, you may not need to be present at the time.
  • Screenshots with markup
  • SharePoint or Wiki site
  • Project management apps
  • Instructional videos
  • Quick reference guides
  • Chats on Microsoft Teams

Even as you think of how to build a remote business using video communication, the key is to avoid digital monotone. If all your conversations are only on one channel, you may miss out on other opportunities, and there may be communication gaps. This sort of communication discrepancy could cost you productivity as well as revenues.

Pre-Production Phase of Video Integration in Remote Businesses

  1. Proper Planning for Remote Business Videos
    Your video production needs to be planned beforehand and on-point. If you don't have the staff experienced in video production, you could hire a remote business coaching team to work alongside your project management personnel. This project management duo should be able to develop real-time synchronous content that combines well with asynchronous means of communication.
    Always intrigue your remote workforce with your video content
  2. Hiring Extra Support
    Assuming you want to come up with video content that will also be used with the public. In that case, you'll need a creative story that talks about your business while reaching out to the targeted audience. You can maximize remote business opportunities by hiring a premium creative talent crew. Storyhunter is one such platform that supports this.
  3. Dealing with a Hybrid Workflow
    If you have some members on set while others work remotely, you may need to optimize on different channels. You'll thus need to settle on the appropriate communication channels for your remote business. Once decided on the ideal synchronous and asynchronous modes of communication, ensure that remote employees can access such platforms with minimal difficulty.

The synchronous model provided by eyeson video solution has different layouts that could come in handy in different use cases. For instance, clients have enjoyed seamless live customer support from our interface that improves communication. Researchers can co-browse together while viewing each other’s screen and electronic signing is possible with our model. Moreover, if you want something more fun for your hybrid communication, you could enroll the help of eyeson to organize a watch party.

Post Production Phase of Video Integration in Remote Business

  1. Filing and Transferring Large Media Files
    It is imperative to keep a clear record of previously held communication in remote businesses. In a meeting, the secretary takes minutes. When on eyeson’s video call, the record option stores the minutes. Find ways to deliver and store files conveniently for everyone’s ease of access. Moreover, the interface has an appealing API that uses top-notch algorithms that allow multiple screen shares.
  2. Editing Video Content
    If need be, you should also think of editing the video content to remove unnecessary sections. Editors can collaborate with the project team to sync any changes in the company’s cloud. This prevents the video content of remote businesses from being long and irrelevant.
  3. Project Review and Reports
    Remote channels of communications for businesses have changed the way we do things. Previously, it was easy to pop up in a friend's office and have a short chat. However, that may not be the case today. This may create a spasm among departments. To build the much-needed unity in remote businesses, managers should request short project reports weekly that indicate the week's accomplishments. Share this information across the departments.
Instead of micromanagement, be there to offer help when needed

Winding-up

Technological advancements have made it possible for remote businesses to thrive, which was not the case just a few years past. It's about time to take advantage of these opportunities and integrate the best practices in remote working forums.
Do you have a qualified video management team to help with your remote business workflow?

 
About the author: Jade is a finance analyst at MaxLoan and has been involved in many successful business projects with a range of companies throughout the country. She started writing 3 years ago and enjoys researching, discussing, and writing on the topics of finances, budgeting, money advice, lifestyle and wellness. Jade loves to spend time with her family and has a lot of hobbies including hiking, riding a bike, cooking and travelling.

Topics: secure video meetings, remote work, hybrid workflows, remote workflows

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